< Back

How to Verify a Tenant’s PTSR in 3 Easy Steps

With the latests laws coming to effect in Colorado requiring landlords to accept PDFs as portable tenant screening report it is absolutely necessary to use a screening provider who provides PTSRs via a platform and verify tenant's PTSR.
For Landlord
•
November 21, 2025
•
Jitka Bedford

Landlords and property managers across Colorado are adapting to a new era of rental compliance—one where Portable Tenant Screening Reports (PTSRs) are no longer optional but essential. A verified PTSR confirms a renter’s credit, criminal, and eviction history while ensuring compliance with Colorado’s HB23-1099.

The right verification process protects your business from penalties, saves time on screening, and builds trust with tenants who value transparency. Here’s how to verify a tenant’s PTSR confidently using today’s compliance-first tools.

Step 1: Request the Tenant’s Verified Report

A valid PTSR is provided directly by a Consumer Reporting Agency (CRA) and includes:

  • The renter’s full name, date of birth, and contact information

  • A completion date within the last 30 days

  • Credit, criminal, and eviction reports

  • A CRA name and contact reference for validation

If you’re using Portable Tenant, tenants can share their verified report with you instantly via a secure access link. This ensures that the report you receive is:

  • Legally compliant with HB23-1099

  • Time-stamped and verified for authenticity

  • Shareable across multiple applications (saving time and fees)

💡 Compliance Tip:
 Landlords must accept a valid, consumer-verifiable PTSR that meets state criteria. Rejecting one without cause could result in fines of up to $2,500 per violation under Colorado law.

‍

Step 2: Confirm the Report’s Authenticity

Once you’ve received the PTSR, verification is straightforward. Authentic reports carry built-in security features that confirm they haven’t been tampered with or edited.

When reviewing:

  • Check for a timestamp confirming the report is less than 30 days old.

  • Verify that the CRA is accredited under the Fair Credit Reporting Act (FCRA).

  • Ensure the digital verification link matches the original report source.

  • Look for the Portable Tenant’s compliance seal, which indicates automatic verification through our system.

Using Portable Tenant’s landlord dashboard, you can confirm authenticity in seconds. Our verification tool syncs directly with the issuing CRA, validating the report in real time—no emails or manual follow-ups required.

Why it matters:
Confirming authenticity protects you from legal exposure and eliminates redundant screenings. It also upholds the renter’s right to reuse a verified background check, as mandated by Colorado HB23-1099.

‍

Step 3: Review and Store the Report Securely

Once the report is verified, review it for completeness and compliance with your property criteria.

Key sections to review:

  • Credit report summary: score range, payment history, open accounts, monthly liability,

  • Criminal record check: any reportable convictions relevant to tenancy

  • Eviction history: past filings or judgments

  • Applicant identity: matches the renter’s application data

After review, store the report securely. Portable Tenant automatically logs and encrypts every verified PTSR in your dashboard—keeping you FCRA-compliant and audit-ready.

Avoid printing or downloading reports to local devices. Storing data outside a secure platform increases risk and may breach privacy laws.‍

Portable Tenant Compliance Advantage:

  • Encrypted cloud storage

  • Automated record retention

  • Easy access for future audits or disputes

Understanding the Legal Framework

Colorado’s House Bill 23-1099 requires landlords to accept valid PTSRs that meet specific compliance standards. The law was designed to eliminate duplicate screening fees and bring transparency to the rental process.

Under the statute:

  • Landlords must accept a renter’s PTSR if it includes credit, criminal, and eviction data verified by a CRA.

  • The report must be no older than 30 days.

  • Landlords cannot charge an additional screening fee for renters who provide a valid report.

Failing to comply can result in financial penalties, reputational damage, and potential tenant disputes.

Portable Tenant was built from this law outward—ensuring every feature aligns with both Colorado HB23-1099 and FCRA requirements.

‍

Why Verification Matters More Than Ever

1. Legal Protection

Automatic verification ensures that your screening process meets both state and federal standards. With Portable Tenant, landlords can demonstrate full compliance with audit-ready records.

2. Time Savings

Manual verifications and duplicate screenings waste hours per application. Portable Tenant’s instant CRA validation allows property managers to approve qualified tenants faster.

3. Cost Efficiency

Accepting verified PTSRs removes the need for repeat background checks and additional screening fees. Compliance and cost savings go hand in hand.

4. Enhanced Trust

Renters appreciate transparency. Accepting their verified PTSR signals fairness, compliance, and professionalism—qualities that build long-term trust.

‍

Compliance Made Simple

Verifying a tenant’s Portable Tenant Screening Report protects your business, streamlines leasing, and ensures full compliance with Colorado’s rental laws.

With Portable Tenant, landlords get:

  • Instant report verification

  • Automated compliance tracking

  • Secure cloud-based storage

  • A frictionless experience for both parties

Modern screening isn’t just about efficiency—it’s about trust, compliance, and clarity.
Accept PTSRs. Verify with confidence. Lease faster.

👉 Start verifying reports today with Portable Tenant — the compliance-first platform designed for landlords who value simplicity, speed, and security.

‍